NOTICE OF SPECIAL RESOLUTION EXTRAORDINARY GENERAL MEETING FOR ALL CHAMPLAIN HEIGHTS COMMUNITY ASSOCIATION VOTING MEMBERS
Date and Time: Tuesday, June 25, 2019, 6:30 pm
Dear valued CHCA Voting Member:
Please join all Champlain Heights Community Association voting members to transition the Association’s newly updated 2019 Constitution & Bylaws.
Voting members include all individuals who were registered for the 2017-2018 years, as this Registrar’s Transition resolution below was inadvertently missed at our 2018 AGM.
Newly signed up 2019-2020 voting members are of course fully eligible to vote on this important Special Resolution as well!
In this package please find our Special Resolution for CHCA Constitution and Bylaws wording changes that we seek to improve in order to be filed on behalf of Champlain Heights Community Association (CHCA).
This memo is intended to alert all visitors and members to the new bylaws in advance of the Extraordinary General Meeting.
The special resolution states:
BE IT RESOLVED AS A SPECIAL RESOLUTION THAT the current Bylaws of CHCA be deleted in their entirety and that the form of Bylaws attached hereto as Schedule 1 be adopted as the Bylaws of CHCA in substitution for, and to the exclusion of, the existing Bylaws of CHCA, and will take effect upon the electronic filing with the BC Registrar of Companies.
Any change to the constitution and bylaws is considered a special resolution under the Societies Act (BC) and accordingly must be passed at a CHCA meeting of voting members by a majority of not less than 3/4 of the votes.
This change to the bylaws is due to the introduction of the new Societies Act in 2016 and the Joint Operating Agreement between Champlain Heights Community Association and the Vancouver Park Board.
We also wish to update our Bylaws so that they are in accordance with our current operating procedures.
The new Societies Act provides a comprehensive framework for societies and is based on transparency, flexible governance and increased member rights and participation. The Societies Act provides model bylaws that can be adopted, with or without changes, by the society.
The attached proposed bylaws are based on the model bylaws with some modifications to better suit CHCA.
We invite you to read the proposed bylaws below.
Please note that the new Societies Act requires us to keep a publicly producible register of all members and their contact information. This information must be maintained at the Centre in accordance with privacy legislation.
We invite your questions and comments in advance of the Extraordinary General Meeting. Please email us at firstname.lastname@example.org, call us at 604-718-6575, or drop in to the Centre.
We look forward to seeing you at the Extraordinary General Meeting June 25.
Sincerely, CHCA Board of Directors.
BC Societies Registrars transition CHCA Constitution and Bylaws June 2019